diff --git a/docs/docs/img/main-invoice-grid-select-all.png b/docs/docs/img/main-invoice-grid-select-all.png new file mode 100644 index 0000000..c6d8a18 Binary files /dev/null and b/docs/docs/img/main-invoice-grid-select-all.png differ diff --git a/docs/docs/img/main-invoice-grid-select-rows.png b/docs/docs/img/main-invoice-grid-select-rows.png new file mode 100644 index 0000000..0716092 Binary files /dev/null and b/docs/docs/img/main-invoice-grid-select-rows.png differ diff --git a/docs/docs/intro-suggested-order.md b/docs/docs/intro-suggested-order.md index 1489c18..2859e74 100644 --- a/docs/docs/intro-suggested-order.md +++ b/docs/docs/intro-suggested-order.md @@ -29,9 +29,7 @@ If you do not give a copy of the work order report to the Customer with the invo ## Invoice work orders -- [Fix unlinked items](invoicing-fix-unlinked.md) on the Work order -- [Fix Part price differences](invoicing-fix-price.md) between AyaNova and QuickBooks -- [Invoice single or multiple](invoicing-single-vs-multiple.md) service Work orders to QuickBooks +- [Invoicing](invoicing-howto.md) the Work orders - Confirm in QuickBooks that the service workorder information was invoiced out correctly - Confirm in AyaNova that the invoice number for the corresponding service workorder(s) was entered in Invoice #: field, service workorder set to closed, status set to that entered in preferences diff --git a/docs/docs/invoicing-howto.md b/docs/docs/invoicing-howto.md index e9d7d29..1ce3622 100644 --- a/docs/docs/invoicing-howto.md +++ b/docs/docs/invoicing-howto.md @@ -76,7 +76,45 @@ _Parmanent fix_ - this change survives restarting QBI before invoicing. ## Ready to invoice work orders -The last work order in the list has no error icon and is [ready to be invoiced](invoicing-single-vs-multiple.md) now. +Work orders displayed without a red error icon in their row header are ready to be invoiced. + +You must select the work orders you wish to invoice by clicking on the row header. + +An entire row must be selected, it is not sufficient to select a single cell in the table. + +Rows are selected by clicking on their row header: + +![select rows](img/main-invoice-grid-select-rows.png) + +Individual rows can be selected by holding down the Control key while clicking on each separate row to be selected. + +You can also click on a row selector and drag up or down to select mutltiple contiguous rows. + +If you simply want to select _all_ rows you can click on the header row selector at the top: + +![select all rows](img/main-invoice-grid-select-all.png) + +Problem work orders will not be attempted to be invoiced even if selected. + +You have two choices when invoicing you can invoice out one Work order per Invoice or combine multiple work orders for the same Customer into a single invoice per Customer: + +### Invoice multiple work orders per invoice + +To invoice all selected work orders for the same Customer to a single invoice choose the following menu item: + +![invoice multiple](img/main-menu-invoice-selected-multiple-item.png) + +QBI will use the least possible number of Invoices to invoice out all the selected Work orders that are ready for invoicing to their Customers. + +This means if there are 10 separate work orders for a single Customer a single Invoice will be created with the charges from all ten work orders. + +### Invoice one work order per invoice + +To invoice all selected work orders, each to their own individual separate invoice choose the following menu item: + +![invoice one](img/main-menu-invoice-selected-one-item.png) + +QBI will create one Invoice for each work order that is ready for invoicing. ## No invoiceable work orders found