2.8 KiB
INV-POS Placeholder
[Incomplete - under construction]
OVERVIEW
Purchase order entry screen available when "Use inventory" is selected in Global settings.
Inventory in AyaNova
The AyaNova inventory system is "live" and affected instantly when a PO or Work Order are saved with any changes of the Received or consumed quantity (respectively) for a part. This means that when you receive 10 parts on a PO they will be available for use immediately on work orders etc. If the PO is then edited to change the 10 to a 5, the inventory is immediately updated to remove the 5 that are now not received.
If a work order consumes a quantity of 5 for a part and is saved that amount is immediately removed from inventory. If the work order is subsequently edited to change the 5 to a 3 then a quantity of 2 is immediately returned to inventory upon saving the changed work order.
All inventory changes are tracked in a blockchain inside your AyaNova database and this block chain can be viewed in the Inventory transactions data table. Inventory transactions are required for any change of inventory and the inventory transaction blockchain is the only repository for inventory quantities in AyaNova.
New PO Item first save
PO item fields are filled in upon first save of the PO Item. When first saved the Vendor Number and Cost fields will be updated (overwriting anything entered manaully in them before save) automatically. After that point it's safe to edit the vendor number of cost manually as it will not be overwritten in subsequent saves.
Note that the "Vendor Number" will only be filled in automatically if the selected vendor for the PO is either the Part's matching Wholesaler or Alternative Wholesaler
PO Number editing
The PO Number automatically generated by AyaNova can be changed to another number manually by a user with the Business Admin Role. Generally you would never need to change a PO number however this feature is provided primarily for those that are importing data from a previous version of AyaNova. Changing a PO number manually has no effect on the next PO Number automatically generated in sequence, however you can change that particular next sequence number in the form accessed from: Administration -> Global Settings -> Set next seed number.
For example if the last generated number was 10 and an existing po is edited to change the number from 7 to 11; when the next new PO is made, it will be automatically assigned number 11 and there will then be two number 11's. To avoid this use this feature of editing PO numbers in conjunction with the reset serial number feature under global settings to ensure no duplicates. i.e. lets say you have the last po number auto generated is 10, you could reset the auto generated number to 20 to free up a block of 10 numbers to use on existing po's.