# Projects

Projects in AyaNova are optionally used to group [Work orders](svc-workorders.md), [Quotes](svc-quotes.md), [Preventive Maintenance](svc-pms.md) and/or [Purchase Orders](inv-purchase-orders.md) together for management reporting purposes and as an additional method of categorizing orders for filtering.

From time to time a service organization may take on a set Project that will involve multiple service calls to complete.

It may be useful to know exactly how many Work orders went into a Project, the total labor hours, Parts used etc to see if the amount bid or quoted for a Project was realistic.

It’s also important to keep track of the total expenses for a Project as it progresses to ensure the work is within the amount quoted.

It may also be useful to be able to show the client a summarized or detailed account of all work that went into a Project.

## Authorization Roles required

Many roles can *select* this object on other records where approriate. Editing or viewing this object in detail is only available to Users with the following [roles](ay-biz-admin-roles.md):

Full access

- Business administration
- Service manager
- Accounting

Read only access

- Business administration - restricted
- Service manager - restricted
- Service technician
- Service technician - restricted
- Sales
- Sales - restricted

## Import / Export

Projects can be [imported](adm-import-project.md) into AyaNova and [exported](ay-ex-export.md) out of AyaNova.

## How to access Projects

Projects are accessed in the following ways:

- From the `Service` [navigation drawer](ay-start-form-overview.md#navigation-drawer) `Projects` item to open the Project [data table](ay-start-form-data-tables.md)
- By clicking on the [open record icon](ay-start-form-autocomplete.md#opening-selected-record) in any Project autocomplete list on any other form where Projects can be selected.

- From any [data table](ay-start-form-data-tables.md) column showing Projects such as the [Work orders table](svc-workorders.md)

## Projects data table

![projects table](img/svc-projects.png)

The Projects [data table](ay-start-form-data-tables.md) lists all the Projects that are entered in AyaNova and provides access to common [data table menu options](ay-start-form-data-tables.md#common-menu-options).

## Project edit form

![Project edit form](img/svc-project-edit-form.png)

The Project edit form provides all the [standard edit form](ay-start-edit-forms.md) functionality and the following fields:

#### Project Name

This is the name of the Project as it's displayed in forms and reports. This is also the primary identifier when searching for a Project to select in [autocomplete](ay-start-form-autocomplete.md) lists. A Project Name must be unique from all other Projects entered.

Keep in mind that this is the Name that Customers will see on reports if provided to them.

This is the only **required** field on the Project edit form. All other fields are optional and can be [hidden](ay-customize.md) if not required.

#### Account number

Optional account number for tracking purposes.

#### Project Overseer

This is the AyaNova [User](adm-users.md) most reponsible for managing the Project for reference and reporting purposes.

#### Date Started

The date and time the Project was started.

#### Date Completed

The date and time the Project was completed.

#### Active

Projects that are set to Active can be selected on new records.

Projects not set to Active will still show in older records but can not be selected for new records; this is how you retire a Project from use.

#### Notes

Notes about this record for internal staff use. Notes can also be reported on if desired.

These notes are only visible in this form.

#### Tags

Optional [tags control](ay-start-form-tags.md) for categorizing, searching, selecting and notification [filtering](home-notify-subscriptions.md#tags).

#### Wiki

Optional [wiki control](ay-start-form-wiki.md).

#### Attached files

Optional [attachments control](ay-start-form-attachments.md). For a Project this may be a useful place to store drawings or other files related to the project.

### Menu options

In addition to the [common edit form menu options](ay-start-edit-forms.md#common-edit-form-menu-options) the Project edit form also has these options:

#### Work orders

This is a shortcut to view prior work orders with this Project selected and opens the [Work order](svc-workorders.md) list [data table](ay-start-form-data-tables.md) pre-filtered to only show records for this Project.

#### Quotes

This is a shortcut to view prior Quote records which have this Project selected and opens the [Quotes](svc-quotes.md) list [data table](ay-start-form-data-tables.md) pre-filtered to only show records for this Project.

#### Preventive maintenance

This is a shortcut to view prior Preventive maintenance records which have this Project selected and opens the [PM](svc-pms.md) list [data table](ay-start-form-data-tables.md) pre-filtered to only show records for this Project.